Documentation Requirements

Questions and answers about Documentation Requirements

  • COMMERCIAL INVOICES

    Question: I would like to understand how other US exporters handle this situation.  We export our product using a specific schedule B code (8517.62.0050).   Our foreign customer (not related) in WTO country would like us to use a different code on our Commercial Invoice. The code they are asking us to use in not […]

  • DANGEROUS GOODS DECLARATIONS

    Question: I’d like to know how the membership handles preparing IMO or IATA DG declarations for routed or distributed shipments. For routed, we are acting as the exporter but often will not pack the goods in the container for export. The will be delivered to a forwarder first so we cannot attest that the packaging […]

  • SHIPPING DOC TEMPLATES

      Do any of the members require their business partners to utilize pre-approved shipping documentation templates (for commercial invoices, packing lists, etc.) and if so, would they be willing to share their templates?     Answers:   No, but we do dictate the required data elements that said docs must contain, and “offer” (not require) […]

  • END USER STATEMENT BEST PRACTICES

      Question: As part of the due diligence process our company has always requested End Use statements for all ECCN items whether a license is required or not. We have also required that our customers in countries that are high risk for diversion, whether ECCN or EAR99 items submit end use statements as well. This […]

  • END USER CERTS FOR AIRCRAFT PARTS

      Question:   Wondering what the rest of you are doing when it comes to obtaining End User Certificates for Commercial Aircraft Parts under ECCNS 9A991.  Do you obtain them for every transaction or only those transactions where an export is to occur?  Curious to know.  

  • OBTAINING END USER CERTIFICATES

      Question: 1) Is the USPPI responsible to get the end user and end use information when supplying EAR99 equipment to our “distribution” channel partners – OEMs, consultants, equipment integrators, engineering firms who are responsible to assemble multiple pieces of equipment from various vendors for a project and ship to the ultimate end user, i.e. […]

  • EEI FORM FROM FOREIGN CUSTOMER

      Question:       Does anyone have an example form they have used to request permission from   their foreign customer’s to file EEI on their behalf rather than their chosen   freight forwarder in order to avoid routed transactions?       *************  

  • BLANKET END USER CERT

      Question:       I have created a blanket end user certification for all of our customers to   sign and return.  Many of them return it completed right away, no questions   asked.  Many customers, mainly foreign either do not understand it, or simply   do not want to sign it.  Have others […]

  • HTS # ON OCEAN LOAD LISTS

    Question:   We received a call from a customers freight forwarder informing us they   would not accept our export documents as submitted.   This was a multiple container ocean shipment that did not contain any   controlled or licensed material. Terms were FCA dock. In addition to the BOL   and container inspection reports […]

  • PACKING LISTS

      Question: My company is working on implementing SAP. I have been asked to review our current Packing Lists and Commercial Invoices to determine what information should populate on the new versions that will be generated once we are up and running with SAP. I am looking for comments from the membership regarding Packing Lists […]

  • SHIPPING DOCS FOR CONTAINERS

      Question: We are a large retailer, and I am being told that ALL of our competitors administrate their shipping of FOB product by container rather than by purchase order. For the retailers out there, are you shipping and entering by container? Although I understand the cost savings associated with one doc set and one […]

  • BOL DETAIL FOR DROP SHIPMENTS

    QUESTION:     I would like the membership’s input on the ocean bill of lading detail for drop ships.  We currently have a relationship with a foreign seller in China where they ship product to our customers in Europe.   Under these transactions, the terms of sale are FOB Origin Port.  These FOB terms are applied […]