Record Keeping

Record Keeping

  • Record Retention

    QUESTION: How long am I supposed to retain records for an International BOL (HBL, AWB)? The way I understand it: CBP as well as a slew of other US govt agencies say 5 years The IRS says its accounting document and needs to be held 7 years (does this only pertain to Domestic BOL’s)? BOL’s […]

  • Record Retention Best Practices

    QUESTION: I am curious to know what would be considered the current best practice in obtaining entry documents from your customs brokers.  Curious to know what the membership is doing. CD sent on a regular cadence FTP Shared Site Pull documents from broker’s portal Email Other ========== Answers: We currently receive clearance docs via email, […]

  • Record Retention Best Practices

    QUESTION: I am curious to know what would be considered the current best practice in obtaining entry documents from your customs brokers.  Curious to know what the membership is doing. CD sent on a regular cadence FTP Shared Site Pull documents from broker’s portal Email Other ========== Answers: We currently receive clearance docs via email, […]

  • LAND BORDER IMPORT RECORDKEEPING

    QUESTION: The customs broker I use, sends us the import entry package documentation on a daily basis with the exception of the Bill of Lading for land border imports. When ask why the bill of lading is not being sent, their response is that the bill of lading is not required under the (A)(1)(a) list. […]

  • POD FOR IMPORT RECORDKEEPING

    QUESTION: Is it required to save POD’s (Proof of Delivery)  (BOLS, vehicle inspection sheets, ect.) for admission packets? ========== Answer: PODs are not required for general import record keeping purposes. Typical documents are BOL, commercial invoice, packing list, 7501 Customs Form.  Others may be required if applicable such as COO, GSP statements, FTA statements, PGA […]

  • ANSWERS TO Question on Record Retention

    QUESTION: How long am I supposed to retain records for an International BOL (HBL, AWB)? The way I understand it: CBP as well as a slew of other US govt agencies say 5 years The IRS says its accounting document and needs to be held 7 years (does this only pertain to Domestic BOL’s)? BOL’s […]

  • Answers to Question on Record Retention Best Practices

    QUESTION: I am curious to know what would be considered the current best practice in obtaining entry documents from your customs brokers.  Curious to know what the membership is doing. CD sent on a regular cadence FTP Shared Site Pull documents from broker’s portal Email Other ========== Answers: We currently receive clearance docs via email, […]

  • Answers to QUESTION ON LAND BORDER IMPORT RECORDKEEPING

    QUESTION: The customs broker I use, sends us the import entry package documentation on a daily basis with the exception of the Bill of Lading for land border imports. When ask why the bill of lading is not being sent, their response is that the bill of lading is not required under the (A)(1)(a) list. […]

  • Answer to QUESTION ON POD FOR IMPORT RECORDKEEPING

    QUESTION: Is it required to save POD’s (Proof of Delivery)  (BOLS, vehicle inspection sheets, ect.) for admission packets? ========== Answer:PODs are not required for general import record keeping purposes.Typical documents are BOL, commercial invoice, packing list, 7501 Customs Form.  Others may be required if applicable such as COO, GSP statements, FTA statements, PGA claims, etc.

  • RECORDKEEPING FOR SUPPLIER DROP SHIPMENTS

    QUESTION: A US company (A) buys from a US vendor (B) , who drop ships to the end customer (C) on behalf of the US company (A).  The export is to Canada, so no AES filing is required.  The vendor (B) ships to the end customer (C) under DDP terms, then bills the GST back […]

  • IMPORT RECORDKEEPING ALTERNATIVES

    QUESTION: For Import (Customs) Recordkeeping requirements under 19 CFR 163.5(b) and “alternate forms of storage”, when electronic versions are mentioned they are outdated methods such as microfiche, CDs, & machine readable.  Can the Membership share what “electronic methods” are practical and meet Customs requirements? I know that emails are not sufficient, but would like to […]

  • RECORDKEEPING PROCESS VALIDATION

    QUESTION: Company X (IOR) has not kept Customs Entry Docs for the past 5 years.  Company X claims that as long as the Customs Broker retains all Docs,  they do not need to hold such Customs Records for the 5 year period because 1.)  the broker could retrieve any entry docs within a 30 day period […]