Record Keeping

Record Keeping

  • ADD CVD ENTRY RECORD RETENTION-addt’l answers

    Question: Can a broker destroy ADD and CVD entries after 5 years from the entry date? Antidumping is not listed as an exception in the Record Retention regs and I cannot find an alternative period specified in the antidumping regs. I did check the ICPA question and answer archives, but could not find this particular […]

  • ADD CVD ENTRY RECORD RETENTION

    Question: Can a broker destroy ADD and CVD entries after 5 years from the entry date? Antidumping is not listed as an exception in the Record Retention regs and I cannot find an alternative period specified in the antidumping regs. I did check the ICPA question and answer archives, but could not find this particular […]

  • ELECTRONIC RECORD STORAGE-addt’l answers

    Question: We are planning to move from paper import entry records to electronic storage. Can someone share an advance written notification used for alternative methods of storage? Any additional tips for moving from paper to electronic recordkeeping would also be helpful. ========== Addl Answers: Answer: We currently utilize SharePoint for all of our Import documents. […]

  • RECORD RETENTION

    Question: We are currently receiving copies of our entry packets directly from the Customs Broker and we are retaining these documents in accordance with the requirements set forth in 19 CFR 163. We are also receiving copies of the entry packets from a third party that pays my company’s bills. As long as we are […]

  • QUESTION ON IMPORT RECORD KEEPING SYSTEM

      Question:   There has been a heavily debated interpretation of the import record keeping requirements of title 19 CFR 163.5 at my company.  My company currently keeps all paper documents for import entry recordkeeping.  I am contesting that we should move to electronic storage of our entries.  We currently get our copies via email […]

  • DOCUMENT STORAGE

      Question:   Does anyone have a best practice or a work instruction on how to properly archive records for quick retrieval?  Should it be by month, customer, export destination, etc.   ==========

  • DOCUMENT RETENTION

      Question:   If you represent the IOR, then you must retain those records referred to as the (a)(1)(A) list, part 163 of Title 19 CFR. You must retain them in their “original format” so if you receive electronic, that can be your original. Your company likely has a record retention policy/procedure for all business […]

  • Recordkeeping and third party bills

      Question:   I have a question for the membership regarding Recordkeeping and 3rd parties used to pay a company’s bills.   A paraphrased 19 CFR 163.5(b)(2)(iii) generally indicates that entry records must be maintained in original format for 120 calendar days from release or conditional release whichever is later or demand for return to […]

  • Recordkeeping

      Question:   I understand the requirements to comply with CBSA as an NRI and requesting permission to keep records in the USA, etc… However, I am getting conflicting answers from 2 Canada customs brokerage houses regarding importing into Canada as an NRI.   Basically our goods are of clinical drugs in dosage form 3004.90, […]

  • SUGAR RE-EXPORT RECORDKEEPING

      Does anyone know if it is still a requirement for the buyer to sign and retain all Notice of Transfers for 5 years as per this undated letter I found in our file.  This is a whole lot of paper to print out and sign.   I’m hoping the requirements have changed since this was […]

  • ELECTRONIC RECORDKEEPING

      Question: I want to get my company to electronic storage with CBP.  I am thinking of using brokers’ database website and CDs (provides by brokers) as our storage method but not sure if these two are sufficient.  We will also have ACE account as backup.   I would like to know if other members use […]