Record Keeping

  Question:   Does anyone have a best practice or a work instruction on how to properly archive records for quick retrieval?  Should it be by month, customer, export destination, etc.   ==========

  Question:   If you represent the IOR, then you must retain those records referred to as the (a)(1)(A) list, part 163 of Title 19 CFR. You must retain them in their “original format” so if you receive electronic, that can be your original. Your company likely has a record retention policy/procedure for all business […]

  Question:   I have a question for the membership regarding Recordkeeping and 3rd parties used to pay a company’s bills.   A paraphrased 19 CFR 163.5(b)(2)(iii) generally indicates that entry records must be maintained in original format for 120 calendar days from release or conditional release whichever is later or demand for return to […]

  Question: I am fully aware of the Recordkeeping requirements of 5 years.   We do not deal with duty drawback or any other program where requirements may be longer. We maintain our records for 5 years, plus the current year.  If for some reason we had a file from 8 years ago moved to four […]

  Question:   I understand the requirements to comply with CBSA as an NRI and requesting permission to keep records in the USA, etc… However, I am getting conflicting answers from 2 Canada customs brokerage houses regarding importing into Canada as an NRI.   Basically our goods are of clinical drugs in dosage form 3004.90, […]

  Does anyone know if it is still a requirement for the buyer to sign and retain all Notice of Transfers for 5 years as per this undated letter I found in our file.  This is a whole lot of paper to print out and sign.   I’m hoping the requirements have changed since this was […]

  Question: I want to get my company to electronic storage with CBP.  I am thinking of using brokers’ database website and CDs (provides by brokers) as our storage method but not sure if these two are sufficient.  We will also have ACE account as backup.   I would like to know if other members use […]

  Question:   Our company has started to source the same product from multiple countries.   Multiple countries of origin is new to us.  We are not sure how to track the same product with different countries of origin.  I would like to know how other companies track the different countries of origin for the […]

  Question:   Our company has started to source the same product from multiple countries.   Multiple countries of origin is new to us.  We are not sure how to track the same product with different countries of origin.  I would like to know how other companies track the different countries of origin for the […]

  Question:   Our company has started to source the same product from multiple countries.   Multiple countries of origin is new to us.  We are not sure how to track the same product with different countries of origin.  I would like to know how other companies track the different countries of origin for the […]

  Question:   We have a lot low value (under $2000.00) air shipments.  Everyday, we have many import/export shipments.  How does your company keep those records?  Thank you.   ———-

  Question:   Our import broker offers a service for my company to pull our import documents from their website. Does this meeting the recordkeeping requirements for importers under 19 CFR 163? I interpret the regulations to indicate that the importer must maintain documents in house –whether hard copy, on disc, etc.